A. WHAT IS AN INFORMATION MANUAL?
Our Information Manual is essentially a combination of: (i) the so-called “PAIA Manual” * that all businesses must prepare and submit; and
(ii) the disclosures** that every person collecting personal information must make prior to collecting that personal information.
* as required by section 51 of the Promotion of Access to Information Act, No. 2 of 2000 (“PAI Act”);
** as required by section 18 the Protection of Personal Information Act, No. 4 of 2013 (“POPI Act”).
B. WHO NEEDS ONE ?
All Private Bodies, whether sole proprietors, partnerships, companies, trusts or otherwise, who conduct any business profession or trade as well as anyone who collects any personal information relating to individuals, companies or otherwise. We have created an easy-to-follow decision tree on the following page to assist you.
C. BY WHEN?
By 30 June 2021 maybe earlier depending on the category of Private Bodies that you fit into, being:
(i) sole proprietors, partnerships, trusts and small private companies***, (“group A”); or (ii) large private companies**** and public companies (“group B”).
**** Group B is currently required to lodge their Information Manuals.
*** Group A has been given until 30 June 2021 to lodge their Information Manuals. The criterion distinguishing small and large companies can be found in Government Gazette Notice No. 44003.